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Programme management

The management of the Estonia-Latvia Programme is implemented by joint efforts of the Managing Authority (located at the State Shared Services Centre, Estonia), the Audit Authority, the Group of Auditors, the Monitoring Committee, the National Authorities, the Joint Secretariat, and the Control body (previously - Financial Control). In addition, in Latvia, a national sub-committee is formed.

Joint Secretariat of the Estonia-Latvia Programme 

Joint Secretariat (JS) is the most important contact point for project applicants. It provides daily assistance to applicants and project managers during the preparation of project ideas and implementation of projects. 

The JS is responsible for the daily implementation and monitoring of the programme, assists the Managing Authority and Monitoring Committee, and, where appropriate, the Audit Authority and the Group of Auditors in carrying out the respective duties.

The JS is located in the State Shared Service Centre in Tartu. 

The JS is also offering individual consultations* for potential applicants.  

*Please note that individual consultations with the JS on the potential project idea are also compulsory before submitting the application! 

Other institutions ensuring the management of the programme:

Monitoring Committee (MC) is composed of members from both Estonia and Latvia.

Members of the MC include representatives of the relevant authorities and partners on the national and regional level, including representatives of the socio-economic partners and civil society partners (e.g. environmental partners, non-governmental organisations etc.) from both member states.

The MC is responsible for selecting projects, monitoring the Programme and implementation of projects, amending the Programme Manual and its annexes, and proposing amendments to the Programme.

Summary and Decisions of the MC meetings 

https://www.agri.ee/regionaalareng-planeeringud/regionaalareng-ja-poliitika/interreg#eesti-lati-programm-Managing Authority (MA) is located in the State Shared Services Centre, Estonia, and is responsible for managing the programme with a view to delivering the objectives of the programme.

The MA also fulfils accounting function; thus, is responsible for the accuracy of expenditure statements and compliance of the eligible expenditures with Community and national rules. The tasks of MA are carried out by the State Shared Service Centre, Grants Development Department, Cross-Border Cooperation Programmes Management Division and Grants Payment Department.

The MA signs subsidy contracts, verifies that the expenditure declared by the projects has actually been incurred and complies with Community and national rules. The MA draws up and submits payment applications for the ERDF funds to the European Commission, receives payments and pays out subsidies to the projects.

National Authorities (NA) of the programme are the Estonian Ministry of Regional Affairs and Agriculture and the Latvian Ministry of the Environmental Protection and Regional Development.

These institutions are responsible for implementation of the Programme in their countries. National authorities establish coordination mechanisms between the programmes under the European territorial cooperation goal (Interreg) and structural funds’ programmes in Estonia and Latvia.
 

Audit Authority (AA) is situated at the Financial Control Department of the Estonian Ministry of Finance, in Audit Unit II.

The AA ensures that audits are carried out to verify the effective functioning of the management and control system of the programme, and correctness of the controls carried out on the projects.
 

Group of Auditors (GoA) has a task to assist the Audit Authority. GoA comprises of the representatives of the AA and of the Internal Audit Department of the Latvian Ministry of Environmental Protection and Regional Development.

Control body (CB) in Estonia and Latvia is set up by the Member States. Controllers of the control bodies are responsible for verifying based on partner reports that the co-financed products and services have been delivered, expenditure declared by the beneficiaries has been paid and that it complies with applicable law, the Programme and the conditions for support of the project.

Controllers verify partner reports according to national legal acts, principles and procedures that are described in this document, Management Verification Methodology, and other legal acts.
 

In addition, in Latvia a national sub-committee (NSC) is formed, which includes representatives from ministries, regions and NGOs. NSC meetings are held in order to create the national position on the relevance of the projects’ topics to the national planning documents and strategies.
 

 

Information about potential irregularities, frauds or corruption

In case of suspicions of irregularity, fraud or corruption, related to the implementation of Estonia-Latvia Programme, please inform the Managing Authority of the programme. In case of potentially negative impact for EU public funds, you can also contact directly the European Anti-Fraud Office (OLAF).

Managing Authority
[email protected]

European Anti-Fraud Office
Web-page about reporting fraud: https://ec.europa.eu/anti-fraud/olaf-and-you/report-fraud_en
Online via the Fraud Notification System: https://fns.olaf.europa.eu/
Online via webform: https://ec.europa.eu/anti-fraud/contacts/fraud-reporting-form_en

By post:
European Commission
European Anti-Fraud Office (OLAF)
1049 Brussels
Belgium

management Joint Secretatiat Managing Authority Monitoring Committee National Responsible Authorities Financial Control Audit Authority Group of Auditors

Last updated: 11.03.2024

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